Mbarara University Grants Office

Mbarara University of Science and Technology
Grants Office

MGO Staff, ELMA and WHO meet

MGO Staff, ELMA and WHO meet

MGO meet officials from ELMA Philanthropies and WHO, and Dr. Data Santarino - CAMTech...

MGO meets PIs and Coordinator of Breath & Adept

MGO meets PIs and Coordinator of Breath & Adept

MUST Grants Office staff, PIs and Coordinators of Breath and Adept study discussing the way...

MUST Grants Office Staff meeting

MUST Grants Office Staff meeting

MUST Grants Office staff in a meeting in Pharmacy boardroom with Clover, an Auditor from...

MUST Grants Office among winners of NSSF Ug Best Employer awards 2015

MUST Grants Office among winners of NSSF Ug Best Employer awards 2015

Congratulations MUST Grants Office. Today at the #NSSFAMM15, 25 companies...

  • MGO Staff, ELMA and WHO meet

    MGO Staff, ELMA and WHO meet

    Wednesday, 01 April 2015 09:57
  • MGO meets PIs and Coordinator of Breath & Adept

    MGO meets PIs and Coordinator of Breath & Adept

    Wednesday, 01 April 2015 09:57
  • MUST Grants Office Staff meeting

    MUST Grants Office Staff meeting

    Wednesday, 01 April 2015 09:57
  • MUST Grants Office among winners of NSSF Ug Best Employer awards 2015

    MUST Grants Office among winners of NSSF Ug Best Employer awards 2015

    Saturday, 10 October 2015 13:17

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Julius Atugonza

Julius Atugonza, Finance Manager-MGO

Name Mr. Julius Atugonza.
Contact Telephone
0772 568 795/ 0702 568 795
Email Address
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 EDUCATION BACKGROUND

 

January 2014:          Pursuing CIA (Certified Internal Auditor)

 

2005-To 2010         :    CPA (U), Institute of Certified Public Accountants of Uganda.

 

2002-2004               :   ATC (U), Institute of Certified Public Accountants of Uganda.

 

 

Other Qualifications/Trainings:

 

·         Diploma in Marketing, Nkumba College of Commerce, Entebbe.

 

·         A’ Level at Duhaga Secondary School.

 

·         O’ Level at Masindi Secondary School.

 

·         Certificate in Computer (MS Word, MS Excel, MS Access, Tally and QuickBooks).

 

·         CPD/CPE on Financial and Taxation.

 

 

PROJECTS MANAGED

 

 2012-To Date:  MBARARA UNIVERSITY GRANTS OFFICE.

 

                             Finance Manager:

Provide leadership to the Grant Finance team

 

  •       Lead the develop of Annual Finance department  work plans, review the work plan bi annually based and communicate the changes as appropriate to management and other stake holders and lead the implementation of the approved work plan.
  •          Lead Interaction with the Finance committee, Grant Office Director and Donors on Financial Matters. Main focus will be on strengthening interaction with different stake holder and meeting different stake holder expectations.
  •           Ensure effective department performance management process according to the University and Donor policies and procedures are implemented.

 

 Promote financial accountability and reporting for all Grants to ensure compliance to both the University policies and generally Accepted Accounting Principles through;

  •          Timely, complete and accurate submission of financial reports including Grant closure reports as per Grant guidelines.
  •           Verifying that all Grant Financial Reports are input onto the database quarterly.
  •            Existence of systems and policies which provide appropriate levels of security and control of Grant assets, resources and operations.
  •            Complying with year-end closing process  and  end of Grant closure reports and appendices
  •            Monitor the Grants expenditure to ensure grant spending is within their budget limits; identify variances and provide explanations for management decision making.

 

 

 

Strategic Planning and management through the provision of technical support in budgeting to the University, as per the University budgeting guidelines ensuring proper budget management of all the Grant through;

 

·         Alignment of Grant budgets and donor commitments. 

 

·         Goal owning the Grant budgeting process and budget guidelines,

 

·         Advising management on Grant resource acquisition and allocation.

 

·         Conducting quarterly financial analysis of Grant and providing feedback on the overall performance.

 

·         Making timely funding requests for all grants in the data base and communicating budget commitments to Specific Grant teams.

 

·         Monitoring the specific expenditure to ensure projects are spending within their budget limits; identify variances and provide explanations for management decision making.

 

 

 

Promote cost efficiency and effectiveness by advising and assisting management on Grant financial aspects of the University with particular emphasis on the financial implications of decisions to be made through;

 

·         Proper budgeting for allocation to Grant.

 

·         Monitoring of business /Match benchmarks (75:25) being adhered to where ever applicable.

 

·         Effective and efficient utilization of resources

 

 

 

Capacity building of Grant finance staff by establishing and supervising of all work practices including the provision of opportunities for orientation, training, development and succession planning through;

 

·         Annual staff capacity building plan.

 

·         Understanding and interpretation of financial statements to stakeholders.

 

·         Facilitations in meetings/seminars/sessions organized to for partners and collaboration.

 

·         Monitoring staff on specific/tailor made Grant or who have already completed.

 

·         Advise on the recruitment of staff finance and administration staff, allocate assignments, monitor performance, mentor, and coach and build their capacity, in line with the University guidelines and Grants Office.

 

 

 

Risk management through the profiling of the risk in Grants and ensuring that appropriate action is taken to address audit findings (NIAID,OAG,NIH) and implement recommendations through;

 

·         Having internal controls that mitigate risks

 

·         Providing insights to all projects so as to have audits that fall under categories limited and acceptable risks.

 

·         Reviews, analyses and production of project performance reports for management decision making in line with the job standards.

 

Jan 2010- Dec 2011:  HEM ASSOCIATES

 

                                    External Auditor. (Part time basis)

 

2005- Dec 2011:       HOIMA MUNICIPAL COUNCIL

 

                                  Examiner of Accounts. (Audit Department)

 

2002-    2005    :    HOIMA TOWN COUNCIL

 

                                         Accounts Assistant.

 

1997-   2002        :    HOIMA TOWN COUNCIL

 

                                         Stores Assistant.

 

 Duties and Responsibilities:

 

i)             Duties as Finance Manager Grants

 

 

 

 

 

 

 

ii)            Duties as Auditor in HEM ASSOCIATES CPA

 

  • Carrying out external auditing in different Companies. This also involves internal control evaluation.
  • Carrying out stock takes & cash counts in different areas
  • Drafting audit reports as assigned from time to time
  • Participating in the training & recruitment processes for clients
  • Participating in proposal writing as assigned from time to time
  • Participating in designing /developing internal controls for Clients.
  • Participating in budget formulation for Clients and for HEM.
  • Participating in Investment Appraisal for Clients
  • Reviewing peers Audit files and responding to review notes given to me.
  • Following up on implementation of recommendations made by us or other external Auditors
  • Drafting of management letter.

 

 

 

iii)          Duties as Examiner of Accounts (Audit Department).

 

·         Audit of wage and Non wage expenditure/payments ranging from Requisition, Authorisation, Recording, and Allocation of expenditure and posting to books of Accounts.

 

·         Audit of Procurement, goods and services, Works, to ensure contracts are properly entered into and correctly implemented in accordance to the laws, Regulations and Contract law.

 

·         Audit of Advances and Imprest to ensure proper retirement and adjustments that management has discharged.

 

·         Review of Financial statements to ensure that management has discharged its duty of ensuring reliability of financial and operating information.

 

·         Checking whether all revenue receipted is properly posted in cash book.

 

·         Examination of Abstracts to ensure that revenue and expenditure are properly posted.

 

·         Examining whether revenue/expenditure ledgers are properly posted.

 

·         Ascertaining proper use of grants in schools (UPE) and Health Centres (PHC).

 

·         Verification of purchased items to ensure that the right items were delivered (Quantity and Quality).

 

·         Participate in writing internal audit reports.

 

·         Review advance register to ensure that members of staff retire their accountabilities in a timely manner.

 

 

 

 

 

 

 

(iii) Duties as Accounts Assistant (Finance Department).

 

·         Posting of cash books transactions daily.

 

·         Reconciliation of cash book and bank statements.

 

·         Abstract of cash book i.e. expenditure and revenue.

 

·         Posting of expenditure /revenue ledgers.

 

·         Filling VAT returns.

 

·         Writing of cheques.

 

·         Preparation of payment vouchers.

 

·         Participation in preparation of Final Accounts.

 

·         Any other duties assigned by the Head of Finance.

 

·         Posting of vote books.

 

·         Offer of advice to customers/clients regarding financial matters.

 

 

 

 

 

(iv) Duties as Stores Assistant (Finance Department).

 

·         Posting of stores ledger books transactions daily.

 

·         Reconciliation of physical stock and the Records.

 

·         Receiving of Stores and Issuing of stores.

 

·         Advising of Management on stock levels.

 

·         Stock taking and assisting the Board of Survey in the same.

 

·         Preparing stores Reports as per the period required.

 

·         Maintenance of Bin cards and other stores records.

 

·         Issuing of Goods Received Notes.

 

·         Verifying Deliveries against the LPOs for Quality and Quantity to conform payments.

 

·         General supervision of stores and the store Yard.

 

·         Maintenance of Assets Register.

 

 

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